Project & Facilities Management Officer

Project & Facilities Management Officer
Closing Date
1 Jun 2019
Location
Ottawa ON
Type
Temporary, Contract and Project
Summary
The Real Estate and Facilities Management Division of the Capital Stewardship Branch is looking for a Project & Facilities Management Officer for a term position until March 31, 2021. The position is classified as an RÉ-05 ($64,397 to $85,443 annually). Candidates have until May 31, 2019 to submit their application.

About Us
While its mandate reaches back over a century, the National Capital Commission’s mission looks decades ahead to ensure that the planning, development, conservation and improvement of our nation’s capital reflect its all-important role and stature as Canada’s seat of government. This is a moment of great potential: your opportunity to contribute your talent and creativity in an innovative way, and ensure that Canada’s Capital continues to be a signature capital — unique, distinct and authentically symbolic of the country as a whole. Join a team of 450 passionate individuals who have one goal in mind: building a capital that is a source of pride for all Canadians, and a legacy for generations to come.

Detailed Job Description
The Project and Facilities Officer will report directly to the Chief, Facilities and Material Management and be responsible for:

Management of the workplace modernization project, which includes functions related to the development and the implementation of the project. As a result, the project officer supervises a team assigned to work on the design, construction and implementation of the project. Furthermore, the project officer collaborates with an interior design consultant, a building manager, office furniture designers, infrastructure, electrical and ventilation engineers, to execute the project. The project officer will also be required to prepare a project plan, work schedules, construction progress reports and proposal calls; supervise a proposal call process and follow the NCC’s Process for Project Management.
Facilities management, which includes the supervision of operations at the Woodroffe warehouse and operations related to fit up and refit of office spaces at NCC headquarters. As a result, the Officer ensures that the Woodroffe warehouse operates efficiently, supervises an asset management and client services request systems, recommends improvements to operational processes, manages operational issues, and ensures procurement of goods and services, provisioning, installation and de-provisioning of office furniture and equipment. The officer shall also produce a manual of operation and procedures for facility management operations.

REQUIREMENTS
High school diploma plus three or more years of formal education in a specialized field related.
At least eight (8) years of professional experience managing progressive projects and in managing large office furniture refit projects :
managing various construction projects;
managing a warehouse;
managing office and furniture refurbishment projects;
vast experience in negotiation, collaboration and complex problem solving with specialised consultation services and with engineering firms and construction contractors;
managing human and financial resources;
leading change management initiatives;
managing and supervising important construction contracts ;
following procurement processes and evaluation of proposals.

ASSET
Experience working with a general contractor, sub-contractors and trade work.
Knowledge of MSProject.

KNOWLEDGE of:
Knowledge of the NCC, its mandate, mission and influence in the National Capital Region.
Knowledge of practices and techniques in project management, particularly in concept development and construction, in support of the provision of services, management and supervision of clients in a project management context, team members, consultants, contractors and other stakeholders. This knowledge is required to manage a project, establish budget envelopes and to identify and resolve risks related to project management.
Knowledge of provincial standards for health and safety in a work environment and ancillary disciplines, as well as methods, techniques, construction architectural systems, practices in managing construction costs, construction and material systems.
Knowledge of basic principles in concept development and structural, mechanical, electrical and ventilation engineering systems in order to interpret recommendations, provide advice and direction to clients, consultants and contractors during site inspections.
Knowledge of procurement principles and procedures to supervise the preparation of plans and estimates.
Knowledge of negotiation techniques and of resolving differences required in support of negotiation of modifications of projects and of resolving differences with clients in order to prepare proposals and contribute to negotiations or resolving differences and contractor claims, to negotiate and obtain required approvals from approval regulatory bodies.
Knowledge of procurement principles and procedures to supervise the preparation of plans, estimates; supervise the development of procurement strategies and contractual documents; manage contracts; supervise the work of consultants and contractors and interpret contractual modalities to ensure compliance with requirements; lead investigations, analyse and develop strategies, proposals and recommendations in support of resolving differences related to contracts and prepare claims and participate as a department representative or client during judicial procedures.
Knowledge of operations, processes, procedures and best practices in managing a warehouse and in office space refurbishment initiatives.

ABILITY to:
Supervise the development of procurement strategies and contractual documents; manage contracts; supervise the work of consultants and contractors and interpret contractual modalities to ensure compliance with requirements; lead investigations, analyse and develop strategies, proposals and recommendations in support of resolving differences related to contracts and prepare claims and participate as a department representative or client during judicial procedures;
Communicate efficiently verbally and in writing;
Collaborate in a work environment characterized by flexibility and overlaps in roles and responsibilities of external and internal administrative jurisdictions;
Interpret construction plans and specifications;
Communicate ideas and make recommendations;
Work with minimum supervision, in a team environment and comply with tight timelines;
Work efficiently within multi-disciplinary teams.

LEADERSHIP
Values and ethics: provide services with integrity and respect;
Mobilisation: involve people, the organization and partners;
Strategic Thinking: innovate through analytical thinking;
Management Excellence: obtain results through activity, human resources and financial management.

CERTIFICATE / LICENSE:
Valid driver’s licence, first aid, WHIMS.

CONDITIONS OF EMPLOYMENT
Possess reliability security clearance.
Bilingual imperative: English BBB /French BBB

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