Be responsible for incoming and outgoing telephone calls and emails
Manage office equipment and infrastructure to ensure a well-running office
Responsible for the overall running of the admin operation
Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
Conduct procurement of stationery for staff and meetings/workshops and assets of the office
Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
Update the filling system and manage filing the office documents for both hard and electronic copies.
Human Resource Tasks:
Recommend and execute annual staff development plan
Recommend and execute policies, procedures, rules, regulations for employees in compliance with
Review and update all human resources policies to meet the organization’s needs
Plan and facilitating HR activities in the team: contract, recruitment, employee relation
Ensure to develop job descriptions for current/new positions
Maintain current organizational chart and current staff contact list
Assist the progress of job planning and performance management
Provide coaching and training to direct staffs on HR & Admin functions
Establish and maintain relations with government, labor union and other related personnel stakeholders
Monitor and record employee time sheets and leave requests
Support for procedures or papers relating to personnel or staffing issues
Conduct instruction for staff members about admin and HR procedures
Other related assignments.
Functionally reports to: Head, Human Resources
Administratively reports to: Head, Human Resources
Supervises: Admin Officer, Cleaner, Security, Driver
University degree in Administration, Human Resource Management or other relevant disciplines
Fluency in English (both oral and written)
At least 2 year experience working as an HR and administrative officer
Skillful in interpersonal, time management, communication, and problem solving skills
Very good computer skills on internet, MS office
Experience in team working
Able to work under pressure and deadline
Be willing to occasionally travel for work, as required.
Will be determined based on experience and qualifications.